BQPA/PIONEERS
Barbershop Quartet Preservation Association
Job Description –
BQPA/Pioneers Registrar
·
Organize
and administer the BQPA/Pioneers
Festival Registration function
·
Store (or arrange storage for) Registration
materials
·
Keep a running inventory of Registration
materials and replenish as necessary
·
Print copies of the Contest Draw and
Judging
documents on file
o
Contest
Draw sheet
o
Charges
for Contest Judges
o
Eval
Sheet (2014 or later)
o
Quartet
Contest Talley Sheet
o
Quartet
Contest Summary
·
Recruit Registration Volunteers well in
advance
of each Festival
·
Draft a Registration Schedule, assigning
Volunteers to two-hour shifts
·
Publish the Registration Volunteers
Schedule
prior to the Festival
·
Provide a printed copy of the Volunteers
Schedule
to be posted at each Festival
·
Transport (or arrange transport for)
Registration
Table materials
o
Include
a sufficient number of membership pins and badge holders
·
Set up Registration Table just prior to
opening
(usually just after BOD meeting)
·
Arrange for a donations receptacle (usually
a
guest room trash can) with the “Thermometer” poster taped on it
·
Keep counts of members registered each day
the
Registration Table is open
o
Registrar
or delegate reviews the Registration Roster each evening to count the
members
registered at that point. Number is entered on an existing,
pre-printed
attendance form
·
Take counts of the Friday evening and
Saturday
evening houses, and enter on the attendance form
·
Update attendance statistics and report
them to
the Board of Directors at each meeting
·
Retrieve and count donations at closing
every
evening, giving money to Treasurer
·
Update the “Thermometer” poster on the
donations
receptacle each evening
·
Attempt to retrieve badge holders at the
end of
Festivals, to save expenses
·
Take inventory of all materials before
striking
Registration Table
·
Strike Registration Table and return all
materials to storage
·
·
See the “Physical Assets” file folder for:
o
Materials
Inventory currently maintained by Registrar
o
Details
of the providers for Membership Pins, Contest Medals and Engraving,
Woven BQPA
Patches, BQPA Shirts, Second and Third Place Ribbons…