BQPA/PIONEERS

                  

       Barbershop Quartet Preservation Association

     

Job Description: Public Relations Chair – BQPA/Pioneers

 

This position assembles in one place the responsibilities for promoting upcoming BQPA/Pioneers festivals and encouraging barbershoppers to join our membership.

 

The primary responsibility of this position is communicating – in a timely manner – the schedules and details of our upcoming festivals to members and barbershoppers of all genders, persuasions and affiliations.  We’d like to tell everyone in BHS (formerly known as SPEBSQSA), Harmony, Inc., and Sweet Adelines where and when our next gatherings will be, and how they can make arrangements to be with us.

 

Tasks include:

 

• Determining the email addresses of all BHS District bulletin editors, SAI Regional bulletin editors and HI Area bulletin editors
• Determining the email addresses of the bulletin editors and presidents of the chapters of each of the organizations which are situated close to the festival venue (typically, in the state or metropolitan area in which the festival is held
• Getting details of upcoming festivals from the Festival Chair
• Drafting press releases and clearing them with Festival Chair and BQPA Board (BQPA President?)
• Sending press releases and flyers to the bulletin editors and presidents identified above, as well as to AHSOW, the BHS woodshedding organization.
• Sending press releases to the editors of the BHS Harmonizer, the HI Keynote , and the SAI Pitch Pipe,
• Sending announcements to the BQPA@googlegroups.com email group for our members
• Providing an announcement which can be transmitted to the membership via an email “blast”, and arranging for that blast to be sent
• Providing an announcement that can be sent via snail mail to those members who don’t have email addresses, or whose email addresses currently “bounce”
• Providing an announcement which can be posted to our Facebook group, site or page, and posting it, if possible

 

The incumbent is also responsible for arranging for the design, production and distribution of materials such as:

 

• Flyers describing details of upcoming events (a la Harmony Brigades…)
• Business cards (generic) for members to distribute
• Premiums, such as hats, shirts, water bottle hooks, and all other sorts of items which put forward our name and mission

 

The chairperson does not necessarily need to be the designer, producer or distributor of any of these materials, but – if not – must arrange with others to design, produce and distribute these things in a timely fashion.  In the latter case, s/he needs to assemble a stable of artists, authors, editors, etc. who will to do the work that has been brainstormed and decided upon…

 

For timely inclusion in publications, press releases must go to BHS, SAI & HI international organizations at least four months prior to our next festival date.

 

For timely inclusion in publications, press releases must go to BHS District publications, SAI Regional publications and Harmony, Inc. Area publications at least two months prior to our next festival date.

 

For timely inclusion in chapter publications and for presentation to chapter members, press releases and/or flyers must go to local chapters of the barbershop organizations at least a month before our gatherings.

 

Chair should post – or arrange to be posted by someone else - reminders of our festivals on

• our Facebook page or Group
• our Google Group
• the Harmonet 
• other barbershopping email and/or Facebook groups
• and send snailmail reminders to our members as well

 

Chair should consider organizing regular and/or special occurrence postings on various social media: Facebook, Twitter, etc.  Don’t leave out our Google Group, or other social media groups like “Barbershop Harmony Society”, “Barbershop Enthusiasts”, etc.

 

Questions have arrived recently regarding whether we should have a bulletin or a blog that could be “broadcast”…